Storyboarding is necessary in proposal writing, but if you want that phase to be quick and successful you should keep these tips in mind:

1.   Have one space in the office where storyboards can stay up on the wall.

2.    Leave post-it notes nearby so that people can leave comments (constructive criticism only!) with their name and number where they can be reached for questions.

3.    Have the RFP Evaluation Criteria posted for all to see.

4.    Make proposal room accessible to senior company executives (Some teams even have their storyboarding on the wall leading to the CEO's office, that way management can't help but see what is going on)

5.    Put manila envelopes under each section of the storyboard so that old drafts and notes are never lost.

6.    Make sure there is a to-do list that notes action items and who has to accomplish them, by when.

7.    Post the proposal outline for everyone to see.

8.    Hand write initial drafts to avoid copy and pasting boilerplate language from other proposals.

9.    Have people from other sections review each other's drafts and images (steal each other's good ideas!)

And finally...

10.     Try to hold the proposal writing meetings in that room and continually comment and update sections while in the draft phase.

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